DEER CREEK GOLF & TENNIS RESORT
Phase 3A Homeowners Association, Inc.
Monthly Meeting
January 12, 2009
The January monthly meeting was called to order at 9 AM by president, Paul Helmstetter. Paul, Barbara Oakes, Pat Rose and John Newsome were present at that time. Byron Harris arrived after Roll Call.
Barbara Oakes opened the meeting with prayer and a moment of silence for Tom Garrett who recently passed away.
The original agenda format was altered to honor a request from Joe Golden to allow him to review the Website proposal first, so he could leave ASAP.
Joe reviewed the Osprey Point Website package, which included Logo, Purpose, Format of Information Categories, Directories and an Introduction for our residents. He asked for approval to implement and maintain a Website of authorized categories of information. Joe has done an excellent job creating this site. It was proposed and approved to appoint Joe as Web-Master for Osprey Point. Pat Rose made a motion to allow the Webmaster to launch the suggested Website and post information to authorized categories of items. John Newsome second. The motion carried.
Paul Helmstetter explained the new G-mail account for HOA BOD to communicate with residents. Hardcopies will continue to be posted for those who do not have or want to receive e-mail.
The Secretaries report was read and approved with the following corrections: Recycle bins are still available, except for batteries and florescent tubes. Barbara will follow up. Attachments are needed for the CRF meeting and details of the confrontation with intruders for the 12/11/08 minutes. Barbara to provide.
The Treasurers report was read and approved.
PUBLIC COMMENTS:
Bill Trombly presented a problem with the way water meters are being read and billed. Much discussion followed on the inequity of meter reading.
This is a common problem within Deer Creek. Is there something we can do to provide some consistency with meters and meter reading, as they are currently reported in the different quantities? It was suggested Bill contact the County Water Commissioner and Paul will discuss with Dewanna and Bill Reynolds.
OLD BUSINESS:
Paul reported no alterations have been approved for landscape plantings in retention area B. A meeting is scheduled for Monday, 1/19/09, at 3 PM with Dewanna and Reynolds.
John will file approved By-law changes with Polk County Clerk of Court on 1/13/09. Copy will be in the annual meeting package.
Eric Peterson, Polk County Planning, communicated with the BOD that he spoke with Bill Reynolds and he is to contact Century’s Commercial Div. to make necessary repairs to correct the integrity of the berm behind Royal Troon.
Jerry Fall reported additional HOA BOD candidates for the 2009 election:
Clare Fox, Phyllis Mantie, and Ben Molis.
Weeds behind St. George are still an issue. Barbara is still working with Dewanna to resolve.
NEW BUSINESS:
The 2009 Budget was reviewed and discussed with suggested modifications.
The Annual meeting packages will be mailed by 1/19/09.
The meeting was recessed at 12:25 to be reconvened at 1 PM, 1/13/09. The meeting was reconvened as scheduled for the purpose of compiling the Annual Meeting package data to go to the printer. The meeting was adjourned at 2:10 PM.
Respectfully submitted,
John Newsome, Secretary HOA BO