DEER CREEK GOLF & TENNIS RESORT
PHASE 3A HOMEOWNERS ASSOCIATION, INC.
MONTHLY MEETING
NOVEMBER 13, 2008
Revised Minutes
The November meeting was called to order at 9:05am by President, Paul Helmstetter. Present at meeting were Barbara Oakes, Byron Harris, Paul Helmstetter and Pat Rose. Barbara opened the meeting with prayer.
The secretary’s report was read and approved. Byron made a motion to accept, seconded by Barbara.
The treasurer’s report was read and approved. Byron made a motion to accept, seconded by Barbara. Pat reported that all assessments have been paid for the 2008 year.
OLD BUSINESS
Paul reported that a meeting will be held with Bill Reynolds and the CFO of CRF with the multi-phase group on November 19, 2008. Barbara will attend for Osprey Point. All Deer Creek HOA’s have retained Stanley Wines and Bennett as their attorney of record. They have comprised an eighteen point letter to Bill Reynolds and the CFO of Deer Creek Ltd. to answer questions about the official records and financial reports. One of these points was the legal fees charged to Osprey Point. All financial items which appear to be unusual will be addressed including what happened to the credit on the water bill.
An e-mail distribution list has been created by Joe Golden and Paul Helmstetter to inform homeowners of items pertaining to Osprey Point. There is a comprehensive guideline directing how the list should be used to prevent abuse to the homeowners who sign up for this form of communication. Paul suggested that the next President of the Board should use a separate e-mail address for this purpose so that problems don’t arise on a personal level.
There were no comments from public at meeting.
It was discussed that an Advisory Committee was not necessary at this time.
Amendments to our bylaws were read and accepted. Byron made a motion to accept, and seconded by Pat. Amendments will be put in annual package.
Security issue was discussed between Barbara and Dewanna. Dewanna informed Barbara that the security was run the way Osprey Point wanted it.
Pat will make a box for complaints on Osprey Point issues to be left in Club House.
A discussion was held about the fence being erected by Osprey Point but CRF was not willing to work with us. The County attorney’s office apologized for their inability to influence CRF to abide by the promises they made at the county commissioner’s meeting of the April 9, 2008 or their revised offer or even to sit down with us face to face to arrive at a mutually agreeable solution to our security concerns. Paul will ask Deer Creek if we could plant bushes on the boundary line. Paul will research plant options.
Joe Golden and John Newsome offered to create a web site for Osprey Point.
NEW BUSINESS
Pat Mayberry offered to create a residents directory for Osprey Point at an approximate cost of $150.00 to purchase software (to be property of Osprey Point) and printing costs. Barbara made a motion to accept, seconded by Byron. All in favor.
Insurance investigated by Paul. Will remain the same at this time.
Paul will talk to Jerry Fall about asking people to run for new board of directors.
Paul asked the board to start preparing for Annual Meeting. The annual budget report for the year will be done for January Meeting.
The following dates were selected for the monthly meetings for the balance of the current term:
December 11, 2008 Board Meeting
January 8, 2008 Board Meeting
February 12, Board Meeting
February 19 Annual Board Meeting (assuming main clubhouse is available)
Paul will reserve main club house for annual Meeting.
Meeting Adjourned motion made by Pat, seconded by Byron.